Leave Group / Entitlement

The Leave Groups are used to group employees who have the same leave entitlement and leave carry forward entitlement. Each employee will be assigned to a Leave Group.

Leave Group: select a leave group from the list

Task: select a leave from the list

Frequency: Per year when the leave entitlement applies for one year.
Per Case when the leave entitlement applies to one case (for example a prolonged sickness).

Year of service: the number of years or months that an employee is required to have worked for the company before being entitled to the leave. The general format is y.mm where y is the number of years and mm the number of months.
Here are some examples:

Nbr of days: number of days entitled for the selected frequency (year or case)

Pro rata: Yearly pro rata, Month by month pro rata, Full
Yearly pro rata calculates the number of days eligible for new comers based on the joined or confirmation date. For example an employee is entitled to local leaves as from 1/July, so he will be eligible to 6/12 of 16 locals.
Month by month pro rata calculated the number of days eligible on a month by month basis, where an employee for example is entitled in January to 1/12 of 16 locals, then in February to 2/12, etc.
Full means a new comer is entitled to the total days even though he was not present as from January.

Base Date: Date used to calculate leave entitlement. This can be either the Joined date or Confirmation date

Refund Type: No Refund, Refunded on calendar periods, Refunded from 1-Jan to 31-Dec, No refund (1-jan to 31-dec)

Payment Code: the payment code used for leave refund.

Refund Period: the pay period to refund the leave, where 12 is December, 1 is January next.

Max Refund: the maximum days to refund.

Carry Forward: check to activate leave carry forward.

Year max carry forward: maximum days to carry forward per year.

Max carry forward: maximum days authorised in the carry forward pool.