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spay:hrmsprocguide:yearlyproc_soereturns [2020/07/10 14:27]
mclement 		spay:hrmsprocguide:yearlyproc_soereturns [2025/08/12 12:13] (current)
mclement
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-====== Statement of Emoluments ======+====== Statement of Emoluments =========
-Before printing the Statement of Emoluments and exporting the MNS/MRA Yearly Returns you must verify the following:+**The details of the Statement of Emoluments might be displayed on more than one (1) page (A4 format), depending on the content.**
-  *  Company details +Use the steps below to preview/print the Statement of Emoluments:
-  *  Payments/deductions parameters (Statement of Emoluments grouping and MRA Return columns) +
-  *  Statistics Payroll historic - Monthly detailed (to verify figures of the Statement of Emoluments)+
 +  *  Step 1: Go to Payroll --> Yearly Procedures
-===== Company details =====+  *  Step 2: Click **Statement of Emoluments (2025)**
- To verify your company details proceed as follows:+{{:spay:hrmsprocguide:hrms_new_soe_2024-2025.png|}}
-  *  Step 1: Go to Payroll 
-  *  Step 2: Click Settings+  *  Step 3: Select the criteria Jul 2024 - Jun 2025
-  *  Step 3: Click Companies+  *  Step 4: Select and complete the necessary criteria where applicable
-  *  Step 4: Select the company+{{:spay:hrmsprocguide:hrms_new_soe_2024-2025_criteria.png|}}
-  *  Step 5: Verify the PAYE nbr, Social Security nbr, Tax nbr, BRN+  *  Optional criteria: **No Signature Message** is used to specify no manual signature is required. To do so insert the message in the field e.g //This is a computer generated document and requires no signature//.
-{{:spay:hrmsprocguide:company_details.png|}}+  *  Optional criteria : **Confidentiality message** allows printing of a confidential notice automatically on the SOE, to do so  insert the confidential notice in the field e.g //This document is confidential//.
-===== Payments & deductions parameters (Statement of Emoluments grouping and MRA Return columns)===== +  *  Optional criteria : **Show Signature** is used to display a scanned signature automatically on the SOE. __**&lt;fc #ff0000&gt;To upload a scanned signature on the SOE, refer to the section at the bottom of this page</fc>**__
- +
- To verify your Payments & deductions parameters concerning their grouping under the MRA Return and the Statement of Emolument proceed as follows: +
- +
-  *  Step 1: Go to Payroll +
- +
-  * Step 2: Click Settings +
- +
-  * Step 3: Click Payments/deductions +
- +
-**MRA Return Column** +
- +
-  *  Step 4: Click the **MRA Return Column** section +
- +
-  *  Step 5: Click each group to verify the list of payment & deduction it contains +
- +
-  *  Step 6: Should you need to amend the group you are requested to call our HRMS support team +
- +
-{{:spay:hrmsprocguide:pd_mra_return_column.png|}} +
- +
-**SOE Grouping** +
- +
-  *  Step 4: Click the **SOE Grouping** section +
- +
-  *  Step 5: Click each group to verify the list of payment &amp; deduction it contains +
- +
-  *  Step 6: Should you need to amend the group you are requested to send an email on hrms@uniconsults.mu and to put in email title &quot;Assistance needed on Statements of Emoluments Grouping". +
- +
-{{:spay:hrmsprocguide:pd_soe_grouping_1.png|}} +
- +
- +
-===== Statistics Payroll historic - Monthly detailed (to verify figures of the Statement of Emoluments) ===== +
- +
-Using the Statistics module, the following steps will help you verify the figures of the Statement of Emoluments. By inserting the following criteria you will be able to analyse your payroll data from Jul-2019 to Jun-2020. +
- +
- +
-  *  Step 1: Go to Payroll +
- +
-  *  Step 2: Click Statistics +
- +
-  *  Step 3: Click Payments/deductions +
- +
-{{:spay:hrmsprocguide:payroll_statistics_overview.png|}} +
- +
-  *  Step 4: Set the necessary selection, filtering and grouping as illustrated below: +
- +
-  *          **Year** choose __2020__ activate ON +
- +
-  *          **Month** choose __June__ activate ON +
- +
-  *          **Company** choose __The required company (in the illustration company 01 has been chosen)__ activate ON +
- +
-  *          **Employee** activate ON +
- +
-  *          **PD Group**  choose __all the 13 SOE groups__ activate ON +
- +
-  *          **Detailed** select +
- +
-  *          **Last 12 months** select +
- +
-  *          **Grand Total** select +
- +
-  *  Step 5: Below is an illustration of the detailed payroll historic figures from July 2019 to June 2020. You are requested to verify the data as illustrated below +
- +
-  *  **Note**: The PD Group name column is the same as the groups appearing on the Statement of Emoluments, you are therefore requested to verify and compare the totals  +
- +
-{{:spay:hrmsprocguide:hrms_stats_pdgroup_2019-2020.png|}} +
- +
-**Break down of the PD Group** +
- +
-  *  To display the breakdown of the PD Group set the necessary selection, filtering and grouping as illustrated below +
- +
-  *         **Year** choose __2020__ activate ON +
- +
-  *          **Month** choose __June__ activate ON +
- +
-  *          **Company** choose __The required company (in the illustration company 01 has been chosen)__ activate ON +
- +
-  *          **Employee** activate ON +
- +
-  *          **PD Group**  choose __all the 13 SOE groups__ activate ON +
- +
-  *          **Detailed** select +
- +
-  *          **Last 12 months** select +
- +
-  *          **Break down pay/ded group** select +
- +
-  *          **Grand Total** select +
- +
- +
-  *  Below is an illustration of the break down +
- +
-{{:spay:hrmsprocguide:hrms_stats_pdgroup_breakdown_2019-2020.png|}} +
- +
-===== Income Tax Reconciliation Statement ===== +
- +
-The Income tax reconciliation statement is used to verify the monthly PAYE figures which have been retained during the fiscal year. The figures should tally with the Yearly PAYE return. +
- +
-Use the following steps to preview/print the reconciliation statement: +
- +
-  *  Step 1: Go to Payroll +
- +
-  *  Step 2: Click Yearly Procedures +
- +
-  *  Step 3: Click **Income tax reconciliation statement** +
- +
-  *  Step 4: Set the criteria as illustrated+
  *  Step 5: Click Preview   *  Step 5: Click Preview
-{{:spay:hrmsprocguide:hrms_tax_recon_statement_criteria_2019-2020.png|}}+  *  Step 6: These options can be used only if the set up has already been done during the project implementation. Should you want to use one of the options for the next Fiscal year, please send an email to hrms@uniconsults.mu
-Below is an illustration of the Income tax reconciliation statement+Below is an illustration of the Statement of Emoluments
-{{:spay:procguide:paye_summary_2019-2020.png|}}+  *  The changes in the new format of the Statement of Emoluments are illustrated at 1 and 2 below
-===== Statement of Emoluments ===== 
-The Statement of Emoluments and Tax Deduction must be given in duplicate by an employer to his employee not later than 15 August in the year of assessment.+{{:spay:hrmsprocguide:new_soe_2024-2025_as_from_jul25.png|}}
-**Please note that the Statement of Emoluments and Tax Deduction might be displayed on more than one (1) page (A4 format), depending on the details it contains.**+===========How to upload a scanned signature automatically on the SOE============ 
 +**<fc #ff0000>WARNING</fc>** 
 +  *  The allowed dimensions for the signature are as follows (in pixels)  
 +  *  Width: 600, height: 400 
 +  * Only JPG images are supported to be able to save reports as PDF  
 +  * Images saved with 300dpi or more are not supported
-Use the steps below to preview/print the Statement of Emoluments:+Follow the steps below: 
 +  
 +  *  Step 1: Write your signature on a paper using the above mentioned dimension 
 +  *  Step 2: Scan the signature 
 +  *  Step 3: Save the file in the above mentioned format 
 +  *  Step 4: Upload the scanned signature by following steps 1 to 5 shown below
-  *  Step 1: Go to Payroll +{{:spay:hrmsprocguide:scan_and_upload_soe.png|}}
- +
-  *  Step 2: Click Yearly Procedures +
- +
-  *  Step 3: Click **Statement of Emoluments** +
- +
-  *  Step 4: Set the criteria as illustrated below +
- +
-{{:spay:hrmsprocguide:hrms_soe_criteria_2019-2020.png|}} +
- +
-  *  Step 5: Click Preview +
- +
-  *  Optional criteria: **No Signature Message** is used to specify no manual signature is required. To do so insert the message in the field e.g //This is a computer generated document and requires no signature//. +
- +
-  *  Optional criteria : **Confidentiality message** allows printing of a confidential notice automatically on the SOE, to do so  insert the confidential notice in the field e.g //This document is confidential//. +
- +
-  *  Optional criteria : **Show Signature** is used to print a scanned signature automatically on the SOE. To do so  +
-**Write your signature on a paper, the signature must be within an area of 4 inch width x 1 inch height, scan the signature, save the file in bmp or jpg format, contact our support team to upload the scanned signature** +
- +
-Below is an illustration of the Statement of Emoluments+
-{{:spay:procguide:soe2019-2020.png|}} 

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