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spay:hrmsprocguide:yearlyproc_employeeedf [2025/07/11 01:58] mclement |
spay:hrmsprocguide:yearlyproc_employeeedf [2026/07/02 17:48] (current) mclement |
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| ===== Applicable for the month of July only ===== | ===== Applicable for the month of July only ===== | ||
| - | **<fc #ff00ff>Note: The below illustrations are related to fiscal year 2023 (June 2022-July 2023) however, for fiscal year 2026 (June 2025-July 2026), use the same steps and replace 2025 with 2026 where applicable as shown below</fc>** | + | **<fc #ff00ff>Note: The below illustrations are related to fiscal year 2023 (June 2022-July 2023) however, for fiscal year 2027 (June 2026-July 2027), use the same steps and replace 2023 with 2026 where applicable as shown below</fc>** |
| * Changes in the Total Exemption Amount for the EDF can be performed using the following options: | * Changes in the Total Exemption Amount for the EDF can be performed using the following options: | ||
| - | * ** MRA E-EDF facility ** (after employees have filed their EDF on the website of the MRA, the employer downloads the EDFs and imports them through Sicorax HRMS Payroll) **<fc #ff00ff>(as at 10/07/2025, this facility was not yet available on MRA)</fc>** | + | * ** MRA E-EDF facility ** (after employees have filed their EDF on the website of the MRA, the employer downloads the EDFs and imports them through Sicorax HRMS Payroll) **<fc #ff00ff>(as at 02/07/2026, this facility is available on the website of the MRA)</fc>** |
| * ** Manual input of the new Total Exemption Amount through Employee EDF** | * ** Manual input of the new Total Exemption Amount through Employee EDF** | ||
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| * **<fc #ff0000>The MRA E-EDF Excel file must be in xlsx format as shown at A below.</fc>** | * **<fc #ff0000>The MRA E-EDF Excel file must be in xlsx format as shown at A below.</fc>** | ||
| - | * An illustration of the file after download from the website of the MRA is shown below. <fc #ff00ff>The date in column Date on which EDF was Submitted must be for year 2025 as shown at B below</fc> | + | * An illustration of the file after download from the website of the MRA is shown below. <fc #ff00ff>The date in column Date on which EDF was Submitted must be for year 2026 as shown at B below</fc> |
| {{:spay:hrmsprocguide:mra_edf_excel_import_file_a_and_b.png|}} | {{:spay:hrmsprocguide:mra_edf_excel_import_file_a_and_b.png|}} | ||
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| * Step 6: Verify the list and Click Import | * Step 6: Verify the list and Click Import | ||
| - | <fc #ff00ff>The date in column SubmittedFormOn must be for year 2025 as shown at A below</fc> | + | <fc #ff00ff>The date in column SubmittedFormOn must be for year 2026 as shown at A below</fc> |
| {{:spay:hrmsprocguide:verify_and_import_data_a.png|}} | {{:spay:hrmsprocguide:verify_and_import_data_a.png|}} | ||
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| * Step 2: Select Employee | * Step 2: Select Employee | ||
| - | * Step 5: View the imported MRA E-EDF data, an illustration is shown below.<fc #ff00ff>Columns Submitted Form On and Effective Date will display dates as per import for year 2025</fc> | + | * Step 5: View the imported MRA E-EDF data, an illustration is shown below.<fc #ff00ff>Columns Submitted Form On and Effective Date will display dates as per import for year 2026</fc> |
| {{:spay:hrmsprocguide:submittedon_and_effective_date_columns.png|}} | {{:spay:hrmsprocguide:submittedon_and_effective_date_columns.png|}} | ||
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| * Step 3: Activate the First Employment Flag (if needed) **<fc #ff0000>First Employment: Where a person, other than an exempt person, takes up employment for the first time in the current fiscal year.</fc>** | * Step 3: Activate the First Employment Flag (if needed) **<fc #ff0000>First Employment: Where a person, other than an exempt person, takes up employment for the first time in the current fiscal year.</fc>** | ||
| - | <fc #ff00ff>Columns Submitted Form On and Effective Date will show dates for year 2025 as per new import</fc> | + | <fc #ff00ff>Columns Submitted Form On and Effective Date will show dates for year 2026 as per new import as shown at A and B below</fc> |
| {{:spay:hrmsprocguide:fisrt_employment_123_ab.png|}} | {{:spay:hrmsprocguide:fisrt_employment_123_ab.png|}} | ||
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| * Step 3: Insert the Submitted form on | * Step 3: Insert the Submitted form on | ||
| - | * Step 4: Modify the Total Exemption | + | * Step 4: Activate the First Employment Flag (if needed) **<fc #ff0000>First Employment: Where a person, other than an exempt person, takes up employment for the first time in the current fiscal year.</fc>** |
| - | * Step 5: Save | + | * Step 5: Modify the Total Exemption |
| - | <fc #ff00ff>Columns Submitted Form On and Effective Date will display dates for 2025 as per new input</fc> | + | * Step 6: Save |
| - | {{:spay:hrmsprocguide:mraedfnewrecruitedffirstempflag2023-2024_1.jpg|}} | + | <fc #ff00ff>Columns Submitted Form On and Effective Date will display dates for 2026 as per new input as shown below at 3 and A</fc> |
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| + | {{:spay:hrmsprocguide:manual_input_of_edf_for_new_recruit_1_to_6_and_a.png|}} | ||