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spay:hrmsprocguide:yearlyproc_employeeedf [2025/07/11 01:40] mclement |
spay:hrmsprocguide:yearlyproc_employeeedf [2026/07/02 17:48] (current) mclement |
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| ===== Applicable for the month of July only ===== | ===== Applicable for the month of July only ===== | ||
| - | **<fc #ff00ff>Note: The below illustrations are related to fiscal year 2023 (June 2022-July 2023) however, for fiscal year 2026 (June 2025-July 2026), use the same steps and replace 2025 with 2026 where applicable as shown below</fc>** | + | **<fc #ff00ff>Note: The below illustrations are related to fiscal year 2023 (June 2022-July 2023) however, for fiscal year 2027 (June 2026-July 2027), use the same steps and replace 2023 with 2026 where applicable as shown below</fc>** |
| * Changes in the Total Exemption Amount for the EDF can be performed using the following options: | * Changes in the Total Exemption Amount for the EDF can be performed using the following options: | ||
| - | * ** MRA E-EDF facility ** (after employees have filed their EDF on the website of the MRA, the employer downloads the EDFs and imports them through Sicorax HRMS Payroll) **<fc #ff00ff>(as at 10/07/2025, this facility was not yet available on MRA)</fc>** | + | * ** MRA E-EDF facility ** (after employees have filed their EDF on the website of the MRA, the employer downloads the EDFs and imports them through Sicorax HRMS Payroll) **<fc #ff00ff>(as at 02/07/2026, this facility is available on the website of the MRA)</fc>** |
| * ** Manual input of the new Total Exemption Amount through Employee EDF** | * ** Manual input of the new Total Exemption Amount through Employee EDF** | ||
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| * ** To perform the import of the MRA E-EDF Excel file, you must download the file from the the website of the MRA. Ensure the file is valid and contains the necessary information. Should you need assistance regarding the download of the MRA E-EDF Excel file kindly contact the MRA.** | * ** To perform the import of the MRA E-EDF Excel file, you must download the file from the the website of the MRA. Ensure the file is valid and contains the necessary information. Should you need assistance regarding the download of the MRA E-EDF Excel file kindly contact the MRA.** | ||
| - | * **<fc #ff0000>The MRA E-EDF Excel file must be in xlsx format as shown by no.1 below.</fc>** | + | * **<fc #ff0000>The MRA E-EDF Excel file must be in xlsx format as shown at A below.</fc>** |
| - | * An illustration of the file after download from the website of the MRA is shown below. <fc #ff00ff>The date in column Date on which EDF was Submitted must be for year 2025 as shown by no.2 below</fc> | + | * An illustration of the file after download from the website of the MRA is shown below. <fc #ff00ff>The date in column Date on which EDF was Submitted must be for year 2026 as shown at B below</fc> |
| - | {{:spay:hrmsprocguide:mra_edf_excel_import_file.png|}} | + | {{:spay:hrmsprocguide:mra_edf_excel_import_file_a_and_b.png|}} |
| To perform the import, use the following steps: | To perform the import, use the following steps: | ||
| Line 40: | Line 40: | ||
| * Step 6: Verify the list and Click Import | * Step 6: Verify the list and Click Import | ||
| - | <fc #ff00ff>The date in column SubmittedFormOn must be for year 2025</fc> | + | <fc #ff00ff>The date in column SubmittedFormOn must be for year 2026 as shown at A below</fc> |
| - | {{:spay:hrmsprocguide:verify_and_import_data.png|}} | + | {{:spay:hrmsprocguide:verify_and_import_data_a.png|}} |
| * An illustration of a successful import is shown below. | * An illustration of a successful import is shown below. | ||
| Line 56: | Line 56: | ||
| * Step 2: Select Employee | * Step 2: Select Employee | ||
| - | * Step 5: View the imported MRA E-EDF data, an illustration is shown below.<fc #ff00ff>Columns Submitted Form On and Effective Date will display dates as per import for year 2025</fc> | + | * Step 5: View the imported MRA E-EDF data, an illustration is shown below.<fc #ff00ff>Columns Submitted Form On and Effective Date will display dates as per import for year 2026</fc> |
| - | {{:spay:hrmsprocguide:mraedfimportededf2023-2024_1.jpg|}} | + | {{:spay:hrmsprocguide:submittedon_and_effective_date_columns.png|}} |
| ===== MRA E-EDF Import (New Recruit) ===== | ===== MRA E-EDF Import (New Recruit) ===== | ||
| Line 74: | Line 74: | ||
| * Step 3: Activate the First Employment Flag (if needed) **<fc #ff0000>First Employment: Where a person, other than an exempt person, takes up employment for the first time in the current fiscal year.</fc>** | * Step 3: Activate the First Employment Flag (if needed) **<fc #ff0000>First Employment: Where a person, other than an exempt person, takes up employment for the first time in the current fiscal year.</fc>** | ||
| - | <fc #ff00ff>Columns Submitted Form On and Effective Date will show dates for year 2025 as per new import</fc> | + | <fc #ff00ff>Columns Submitted Form On and Effective Date will show dates for year 2026 as per new import as shown at A and B below</fc> |
| - | {{:spay:hrmsprocguide:mraedfnewrecruitedffirstempflag2023-2024.jpg|}} | + | {{:spay:hrmsprocguide:fisrt_employment_123_ab.png|}} |
| ===== Manual input of the new Total Exemption Amount through Employee EDF ===== | ===== Manual input of the new Total Exemption Amount through Employee EDF ===== | ||
| Line 86: | Line 86: | ||
| * Step 3: Insert the Submitted form on | * Step 3: Insert the Submitted form on | ||
| - | * Step 4: Modify the Total Exemption | + | * Step 4: Activate the First Employment Flag (if needed) **<fc #ff0000>First Employment: Where a person, other than an exempt person, takes up employment for the first time in the current fiscal year.</fc>** |
| - | * Step 5: Save | + | * Step 5: Modify the Total Exemption |
| - | <fc #ff00ff>Columns Submitted Form On and Effective Date will display dates for 2025 as per new input</fc> | + | * Step 6: Save |
| - | {{:spay:hrmsprocguide:mraedfnewrecruitedffirstempflag2023-2024_1.jpg|}} | + | <fc #ff00ff>Columns Submitted Form On and Effective Date will display dates for 2026 as per new input as shown below at 3 and A</fc> |
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| + | {{:spay:hrmsprocguide:manual_input_of_edf_for_new_recruit_1_to_6_and_a.png|}} | ||