• There are two ways to make payslips available to employees on a specified date:

• Via HRMS ESS – If you are using the ESS module, employees can access their payslips directly through the ESS portal.

• Via Email (E-Payslip) – If you are using HRMS Payroll only, payslips can be sent by email. Please ensure that each employee’s email address is configured in advance under :
• Employee → Employee List → General Info → Employee Data → Personal/Payslip Email

• The steps below must be completed to define the preferred payslip display date.

• 1. Click ESS – Settings

• 2. Then click Payslip displayed date

• 3. On the Scope tab, choose or insert the date in the field Date to display payslip for each month in the grid. Note that the grid can be updated on a one-off basis or on a month-to-month prior to the payroll closure.

• 4. Click Save

• After the monthly payroll closure, the payslips will automatically become accessible to employees on the predefined payslip display date.

• 1. Click ESS – Settings

• 2. Then click Payslip displayed date

• 3. Click the company tab,

• 4. Choose company from the dropdown list

• 5. For each pay period of the grid, choose or insert the date in the field Date to display payslip in ESS / E-payslip. Note that the grid can be updated on a one-off basis or on a month-to-month prior to the payroll closure.

• 6. Click Save

• After the monthly payroll closure, the payslips will automatically become accessible to employees on the predefined payslip display date.

• 1. Click Payroll – Settings

• 2. Then click Payslip Displayed Date by Company

• 3. Choose Company from the drop-down list

• 4. For each pay period of the grid, choose or insert the date in the field Date to display payslip in ESS / E-payslip

• 5. Click Save

NOTE :

• Before sending e-payslips to employees using the email functionality (Payroll → Monthly Procedures → Payslip) in the HRMS Payroll module, the Payroll Administrator must generate the payslip document password for newly recruited employees. This password is required to protect the employee’s payslip. Follow the steps below to generate the password.

• 1. Go to Payroll → Settings → Payslip Password

• 2. On the Parameters tab, click the dropdown list to select the company.

• 3. Click Payslip Password tab

• 4. Select the New recruit from the list

• 5. Click Generate then click Confirm. The system will automatically generate a document password for the new recruit.

• 6. Click Save

• 7. You can now use the email functionality to send payslips by email (e-payslip). To do so, follow the steps below.

• After completing the monthly payroll closure and verifying the payroll reports, the Payroll Responsible must :

• 1. Go to Payroll → Monthly Procedures.
• 2. Click the Payslip Model.
• 3. Click the Email button.
• Once the above steps are completed, E-Payslips will be accessible to employees as of the predefined display date.