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How to view payslip on a given date

  • There are two ways to make payslips available to employees on a specified date:
  • Via HRMS ESS – If you are using the ESS module, employees can access their payslips directly through the ESS portal.
  • Via Email – If you are using HRMS Payroll only, payslips can be sent by email. Please ensure that each employee’s email address is configured in advance under:
  • Employee → Employee List → General Info → Employee Data → Personal/Payslip Email
  • The steps below must be completed to define the preferred payslip display date.

Configuring the Monthly Payslip Display Date in ESS by the HR Admin for all companies within the same scope

  • 1. Click ESS – Settings

  • 2. Then click Payslip displayed date

  • 3. On the Scope tab, choose or insert the date in the field Date to display payslip for each month in the grid. Note that the grid can be updated on a one-off basis or on a month-to-month prior to the payroll closure.

  • 4. Click Save

Configuring the Monthly Payslip Display Date in ESS by the HR Admin if displayed dates differ per company

  • 1. Click ESS – Settings

  • 2. Then click Payslip displayed date

  • 3. Click the company tab,

  • 4. Choose company from the dropdown list

  • 5. For each pay period of the grid, insert the date in the field Date to display payslip. Note that the grid can be updated on a one-off basis or on a month-to-month prior to the payroll closure.

  • 6. Click Save

Configuring the Monthly Payslip Display Date per company in PAYROLL by the PAYROLL ADMIN

  • 1. Click Payroll – Settings

  • 2. Then click Payslip Displayed Date by Company

  • 3. Choose Company from the drop-down list

  • 4. For each month, choose or insert the date in the field Date to display payslip in ESS / E-payslip

  • 5. Click Save

NOTE :

  • If your organisation uses only the HRMS Payroll module (without the HRMS ESS module), monthly payslips will be sent to employees via the email address defined in HRMS Payroll.
  • To make payslips accessible to employees via email, after completing the monthly payroll closure and verifying the payroll reports, the Payroll Responsible must :
  • 1. Go to Payroll → Monthly Procedures.
  • 2. Click the Payslip Model.
  • 3. Click the Email button.
  • Once this action is completed, payslips will be distributed to employees and will be accessible as of the predefined display date.


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