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How to view User report with additional criteria

Grouped by department and analysed by summed periods

In the below illustration, the User Report must display active employees for the month of January and February 2025 for General Company Ltd, grouped by department and analysed by summed periods. To do so follow the steps below :

STEP 1 : Choose or insert the necessary criteria as illustrated below

  • In the Year/Period section, select :
  • (A) Pay year 2025
  • (B) Pay period M1 January and M2 February
  • In the Company/Dept/Sub-Dept section, select :
  • (C) Company General Co Ltd

  • In the Employee Status section, select :
  • (D) Status Is active

  • In the Report options section, select :
  • (E) View by By department
  • (F) Analyse by By summed periods

STEP 2 : Click Preview

Summary report format, grouped by department and analyzed by grouped periods

In the below illustration, the User Report displays active employees of General Company Ltd for the months of January and February for years 2024 and 2025. The report is presented in summary format, grouped by department and analyzed by grouped periods

STEP 1 : Choose or insert the necessary criteria as illustrated below

  • In the Year/Period section, select :
  • (A) Pay year 2024
  • (B) Pay period M1 January and M2 February
  • (C) Pay year 2025
  • (D) Pay period M1 January and M2 February
  • In the Company/Dept/Sub-Dept section, select :
  • (E) Company General Co Ltd

  • In the Employee Status section, select :
  • (F) Status Is active

  • In the Report options section, select :
  • (G) Report View Summary
  • (H) View by By department
  • (I) Analyse by By grouped periods

STEP 2 : Click Preview

Grouped by department, analysed by grouped periods and alternate rows in color

In the below illustration, the User Report displays leavers and new recruits of employee type Staff at Hotel Company Ltd for January, February, and March 2025. The data is grouped by Department and analyzed by Period. The report also uses alternating row colors to enhance readability.

STEP 1 : Choose or insert the necessary criteria as illustrated below

  • In the Year/Period section, select :
  • (A) Pay year 2025
  • (B) Pay period M1 January, M2 February, M3 March
  • In the Company/Dept/Sub-Dept section, select :
  • (C) Company Hotel Co Ltd

  • In the Employee Status section, select :
  • (D) Status Leaver and New recruit
  • (E) Go to Data filters, click Employee Type, in the employee type criteria list activate Staff

  • In the Report options section, select :
  • (F) View by By department
  • (G) Analyse by By grouped periods
  • (H) Options Alternate row color

STEP 2 : Click Preview


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