Differences

spay:hrmsprocguide:hrms_user_account_deactivation [2026/01/22 11:06] mclement		spay:hrmsprocguide:hrms_user_account_deactivation [2026/01/22 11:13] (current) mclement
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-	====================HRMS User Account Deactivation======================	+	======================HRMS User Account Deactivation======================
	* The deactivation of a user account must be performed by an **Account Admin**. This action blocks the user’s access while preserving all data and history for audit purposes.		* The deactivation of a user account must be performed by an **Account Admin**. This action blocks the user’s access while preserving all data and history for audit purposes.
		+	* To deactivate the user account, follow the steps below :
	__  Step 1: **Access the HRMS platform**__		__  Step 1: **Access the HRMS platform**__
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	__  Step 3: **Proceed with the employee replacement**__		__  Step 3: **Proceed with the employee replacement**__
	* This feature is used when the user to be deactivated needs to be replaced for certain roles		* This feature is used when the user to be deactivated needs to be replaced for certain roles
-	* 3a: On Employee List, Click the **Details** tab, then select **Employee Replacement**.	+	* 3a: On **Employee List**, Click the **Details** tab, then select **Employee Replacement**.
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	* 3c: Go to section **New Recruitment Checklist** (if applicable) to choose the replacement user in the **Followed by / Assigned to** field		* 3c: Go to section **New Recruitment Checklist** (if applicable) to choose the replacement user in the **Followed by / Assigned to** field
	* This field is used as a task tracking tool for a new hire or a departing employee		* This field is used as a task tracking tool for a new hire or a departing employee
-	* **Repeat step 3c** for the other sections where applicable : **New Recruitment Checklist Settings**, **Leaver Checklist**, **Leaver Checklist Settings**, **Induction / On-boarding**, **Induction / On-boarding Settings**, **Probation Follow up**, in the column **Followed by / Assigned to**, choose the replacement user where applicable.	+	* **Repeat step 3c** for the other sections (if applicable) : **New Recruitment Checklist Settings**, **Leaver Checklist**, **Leaver Checklist Settings**, **Induction / On-boarding**, **Induction / On-boarding Settings**, **Probation Follow up**, in the column **Followed by / Assigned to**, choose the replacement user.
	{{:spay:hrmsprocguide:checklist.png|}}		{{:spay:hrmsprocguide:checklist.png|}}