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—		spay:hrmsprocguide:how_to_view_print_a_user_report [2026/06/01 10:06] (current) mclement created
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		+	====== How to view/print a User report ======
		+
		+
		+	* To view a **User Report**, follow the steps below :
		+
		+	**The illustration below shows how to view/print the User report with the following criteria :**
		+	* For January 2025
		+	* View by Company and employee
		+	* For active employees only
		+	* Analysed by period
		+	* Showing employee codes
		+
		+
		+
		+	**__STEP 1__ :** Choose or insert the necessary criteria as illustrated below
		+
		+	* In the **Year/Period** section, select :
		+
		+	* (A) **Pay year** 2025
		+	* (B) **Pay period** M1 January
		+
		+	* In the **Company/Dept/Sub-Dept** section, select :
		+
		+	* (C) ** Company** General Co Ltd
		+
		+
		+	{{:spay:hrmsprocguide:1a.png|}}
		+
		+
		+
		+
		+	* (D) Scroll down to choose or insert the remaining criteria
		+
		+
		+	{{:spay:hrmsprocguide:1d.png|}}
		+
		+
		+
		+
		+	* In the **Employee Status** section, select :
		+
		+	* (E) **Status** Is active
		+
		+	* The report and export options sections remain unchanged
		+
		+
		+	{{:spay:hrmsprocguide:1e_2.png|}}
		+
		+
		+
		+
		+	**__STEP 2__ :** Click **Preview**
		+
		+
		+
		+	{{:spay:hrmsprocguide:2_preview.png|}}
		+
		+
		+
		+	** Note :** The report is opened in a new tab
		+
		+
		+
		+	{{:spay:hrmsprocguide:user_report_2.png|}}
		+
		+
		+
		+
		+	**__STEP 3__ :** To print the **User report**, click **Print**, **Print to PDF** and then **Print**
		+
		+
		+	{{:spay:hrmsprocguide:3_print_-_print_to_pdf.png|}}
		+
		+
		+	{{:spay:hrmsprocguide:3_print_final.png|}}
		+
		+
		+
		+	**__STEP 4__ :** To exit the report, click **Close**
		+
		+
		+	{{:spay:hrmsprocguide:4_close_report_viewer.png|}}