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spay:hrmsprocguide:how_to_send_payslip_via_email [2026/06/12 13:44] ndomingue |
spay:hrmsprocguide:how_to_send_payslip_via_email [2026/06/12 15:25] (current) ndomingue |
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| ===== Prerequisites ===== | ===== Prerequisites ===== | ||
| - | * **Email Configuration:** The IT team must configure the email settings before the email functionality can be used. | + | * **Email Configuration:** Your IT team must configure the email settings before the email functionality can be used. |
| - | * **Personal Payslip:** Employees must have a valid email address recorded in their employee profile to receive payslips by email. | + | {{:spay:hrmsprocguide:email_config.png|}} |
| + | * **Personal Payslip Email :** Employees must have a valid email address recorded in their employee profile to receive payslips by email. | ||
| + | {{:spay:hrmsprocguide:email_prerequisites.png|}} | ||
| + | * **Payslip Password:** Before sending payslip by email to employees, the Payroll Admin must generate payslip password. To generate payslip password , refer to the link below: | ||
| + | {{:spay:hrmsprocguide:payslip_password22.png|}} | ||
| ===== How to send Payslip via Email===== | ===== How to send Payslip via Email===== | ||
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| * 2 Click **Email** | * 2 Click **Email** | ||
| {{:spay:hrmsprocguide:email1.png|}} | {{:spay:hrmsprocguide:email1.png|}} | ||
| + | * Wait until the sending email process is completed. | ||
| {{:spay:hrmsprocguide:email_processing_.png|}} | {{:spay:hrmsprocguide:email_processing_.png|}} | ||
| - | {{:spay:hrmsprocguide:email_sent.png|}} | + | * In the below illustration , an email has been sent successfully to one employee. |
| - | * 3 The illustration below shows the payslip as received in the employee's mailbox. | + | {{:spay:hrmsprocguide:email_sent.png|}} |
| + | * **<fc #ff0000>To ensure email has been sent successfully, refer to the HRMS Mail Monitoring functionality as shown below:</fc>** | ||
| + | {{:spay:hrmsprocguide:email_monitoring.png|}} | ||
| + | * The illustration below shows the payslip as received in the employee's mailbox. The employee must click to open and view the email | ||
| {{:spay:hrmsprocguide:mail.box.png|}} | {{:spay:hrmsprocguide:mail.box.png|}} | ||
| - | * 4 Open the email, then click the attached PDF file to view the payslip. | + | * 3 The employee must click the attached PDF file to view the payslip. The file is automatically saved to the Downloads folder. |
| + | {{:spay:hrmsprocguide:open_3.png|}} | ||
| + | * 4 Payslip password is required. | ||
| + | {{:spay:hrmsprocguide:password_required.png|}} | ||
| + | * 5 The Employee must insert Payslip password and click OK | ||
| + | {{:spay:hrmsprocguide:avant_dernier.png|}} | ||
| + | * 6 The Payslip is displayed as illustrated below. | ||
| + | {{:spay:hrmsprocguide:dernier.png|}} | ||