It is compulsory to update the below before performing payroll calculation of the month.

• Step 1: Untick PRGF flag in Employee

• Step 2: Untick Citizen Flag in Employee EDF.

* However, to deactivate the Citizen flag, ensure the correct Country of Birth is chosen in the Employee masterfile, see below:

Before exporting the Monthly MRA PRGF Return from Sicorax HRMS Payroll, it is compulsory to update the below before performing payroll calculation of the month.

• Reason no remuneration and commission paid for the month (As per MRA, this is the reason why no remuneration was paid to the Employee) It is compulsory if total monthly remuneration = 0 and no Pension Scheme is applicable

List of possible values given by the MRA for Reason no remuneration and commission paid for the month:

• Leave without pay (L)
• Unauthorised Leave without pay (U)
• Exit(ed) (D)

To update the reason, follow the steps below.

• Go to Payroll/Monthly Procedures/PRGF

• Step 1: Click No Remuneration Tab

• Step 2: Choose the criteria as illustrated

• Step 3: Choose from the drop-down list the employees who has no remuneration for the month and the Reason no remuneration and commission paid for the month

List of possible values given by the MRA for Reason no remuneration and commission paid for the month:

• Leave without pay (L)
• Unauthorised Leave without pay (U)
• Exit(ed) (D)

(Note: You must choose the Reason no remuneration and commission paid for the month for employees who are Temporarily Set Without Pay for the month)

To export the Monthly MRA PRGF Return after payroll closure, follow the steps below.

Step 1: Go to Payroll

Step 2: Click Monthly Procedures

Step 3: Go to Exports - Post Payroll

Step 4: Click MRA PRGF Return

Step 5: Choose or insert the necessary criteria as illustrated below:

• Year/Period

• Pay Year: Select calendar year from the list

• Pay Period: Select month from the list

• Company: Select company from the list

• Export Parameters:

• Telephone No: Insert number, it should be equal to 7 numeric characters

• Mobile No: Insert number, it should start with the figure 5 and should consist of 8 numbers;

• Name of Declarant: Insert the name, it should bear UPPER CASE letters and/or numeric characters (max 50 characters)

• Email: Insert the contact email address of the company

Step 6: Click the Export button

Step 7: Browse your Downloads folder to open the file

A sample of the csv file is shown below: