====== Employee ======

===== General =====
Employees record are created and maintained using the specifications below .

{{:spay:usermanual:employee.jpg|}}

  * **Employee Code:** Unique numeric value in the range 1 to 999999999.
  * **Employee Name:** Must be in "SURNAME, OTHER NAMES" format, where the comma and space between surname and other names are compulsory.
  * **Spouse Name:** Alphanumeric and is not compulsory.
  * **Other Names:** Alphanumeric and is not compulsory.
  * **[[:spay:usermanual:ref_company|Company]]:** The company where the employee is employed.
  * **[[:spay:usermanual:ref_department|Department]]:** The department where the employee is working.
  * **[[:spay:usermanual:ref_subdepartment|SubDepartment]]:** The section where the employee is affected.  
  * **[[:spay:usermanual:ref_paysite|Paysite]]:** The location where the employee's payroll is processed . 
  * **[[:spay:usermanual:ref_post|Post]]:** The job title of the employee. 
  * **[[:spay:usermanual:ref_responsible|Responsible]]:** The head of department or supervisor. 
  * **[[:spay:usermanual:ref_welfaregroup|Welfare Group]]:** Determines the calculation of NPF, NSF and Levy contribution for the employee
  * **[[:spay:usermanual:ref_timesheetgroup|Time Sheet Group]]:** Affects the calculation of the daily and hourly rates.

  * **[[:spay:usermanual:param_leavegroup|Leave Group]]:** Determines the leaves entitlement for the year 
 
  * **Joined Group:** Date that the employee has joined the group of companies.
  * **Employed:** Date that the employee has started working at the company.
  * **Temporarily deactivated:** When this option is checked the employee's record is skipped from payroll procesing. It is mainly used when an employee is on leave without pay and must be re-activated when the employee is back.
  * **Confirmation Date:** Date that the employee has been confirmed.
  * **Left Date:** Date that the employee has left the company.
  * **[[:spay:usermanual:ref_reasonleft|ReasonLeft]]:** The reason for which the employee has left the company. 


===== Personal =====

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  * **Address:** Address lines 1, 2 and 3 are alphanumeric.
  * **Title:** 
     * //Mr//
     * //Mrs//
     * //Miss//

  * **Marital Status:** 
     * //Single//
     * //Married//
     * //Divorced//
     * //Widow//

  * **Sex:** 
     * //Male//
     * //Female//
\\ 
  * **Birth date:** The Date of birth is compulsory and it affects the NPF calculation.
  * **Pension fund no:** Applicable to pensioners.
  * **Tax nbr:** Applicable to tax/ P.A.Y.E payers and is compulsory for returns.
  * **Social security nbr:** Not applicable.
  * **National ID No:** Applicable to employees who contribute to the NPF and is compulsory for returns.


===== Payroll =====

{{:spay:usermanual:employee2.jpg|}}

  * **Pay type:** The basis on which the employee is paid.
     * //Monthly//: The employee is paid according to a fixed no. of days per month.
     * //Daily//: The employee is paid according to the no. of days of days worked per month. 
\\ 
  * **Transaction type:** The way in which Payments and Deductions are recorded.
     * //Manual input//: Payments and deductions are input manually.
     * //Manual daily transactions input//: Payments and deductions, and daily transactions such as overtime, absence, traveling bus, etc are input manually.
     * //Work attendance sheet input//: Daily transactions such as overtime, absence, traveling bus, etc are generated according to attendance sheet obtained from site of work.
     * //Manual clockcard//: Daily transactions such as overtime, absence, traveling bus, etc are generated according to manual input of time in and time out.
     * //Automatic clockcard//: Daily transactions such as overtime, absence, traveling bus, etc are generated according to time in and time out obtained from clockcard machine.

* **Team planning:** .

{{:spay:usermanual:employee3.jpg|}}
{{:spay:usermanual:employee4.jpg|}}

===== Additional Information =====

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===== Related Links =====

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