====== Accounting System Transfer ======

This procedure exports journal entries for payments and deductions which have been associated with
GL accounts. The data is exported in either text or excel format. This file or print-out can be used for integration in an accounting software.

{{:spay:procguide:menuacctransfer.jpg|}}

**Step 1:** Click on Menu Monthly Tasks

**Step 2:** Click on icon Accounting System Transfer

{{:spay:procguide:accsystemtransfer1.jpg|}}

**Step 3:** Choose your Start company from the drop down list

**Step 4:** Choose your End company from the drop down list

**Step 5:** Choose the year from the drop down list

**Step 6:** Choose the period from the drop down list

**Step 7:** Click on Calculate button to start the calculation


{{:spay:procguide:previewexport.jpg|}}

**Step 8:** Click on Preview to visualize the [[:spay:procguide:monthlytask_acctransfer:acctransferpreview|Accounting Transfer Report]]

**Step 9:** Click on Export to generate the text file to be integrated into the Accounting Software

**Step 10:** This represents the path where the text file has been exported

===== Related Links =====

{{skb:info.png}} Payments and deductions must be set to be transferable to GL 
([[:spay:usermanual:param_payded|How to configure accounting transfer in Payments and Deductions]])


====== Errors Log for Accounting System Transfer ======

This option enables a user to visualize the errors log while performing the Accounting System transfer. When the {{:spay:procguide:startbutton1.jpg|}} button has been clicked and the system has finished analysing the different GL links, Sicorax Payroll notifies the user currently connected of possible errors detected - mostly of missing payment/deductions link.

{{:spay:procguide:menuerrorlog.jpg|}}

**Step 1:** Click on Menu Monthly Tasks

**Step 2:** Click on icon Errors Log

The Error Log criteria screen appears like this:

{{:spay:procguide:acctransfercriterialog.jpg|}}

**Step 3:** Choose the company from the drop down list

**Step 4:** Choose the process Accounting System Transfer

**Step 5:** Click on Apply

Upon clicking on APPLY button, Sicorax Payroll displays the different errors:

{{:spay:procguide:acclinkerrorlog.jpg|}}

{{skb:info.png}} The first line of error for example indicates that the payment/deduction code 606 is not present in Accounting Link definition or has not been set "Transfered to GL".

{{skb:info.png}} The error is a "Critical" one - thus will prevent the user from generating the text file.