================= How to view payslip on a given date ================


  * There are two ways to make payslips available to employees on a specified date:

  * Via HRMS ESS – If you are using the ESS module, employees can access their payslips directly through the ESS portal.

  * Via Email (E-Payslip) – If you are using HRMS Payroll only, payslips can be sent by email. Please ensure that each employee’s email address is configured in advance under :
  * Employee → Employee List → General Info → Employee Data → Personal/Payslip Email

  * The steps below must be completed to define the preferred payslip display date.




===== Configuring the Monthly Payslip Display Date in ESS by the HR Admin for all companies within the same scope =====



  * 1. Click **ESS** – **Settings**

{{:spay:hrmsprocguide:1_ess_settings.png|}}


  * 2. Then click **Payslip displayed date**

{{:spay:hrmsprocguide:2_payslips_displayed_date.png|}}


  * 3. On the **Scope** tab, choose or insert the date in the field **Date to display payslip** for each month in the grid. Note that the grid can be updated on a one-off basis or on a month-to-month prior to the payroll closure. 

{{:spay:hrmsprocguide:3_payslips_displayed_date_scope_company.png|}}

 
  * 4. Click **Save**

{{:spay:hrmsprocguide:ess_scope_save.png|}}


  * After the monthly payroll closure, the payslips will automatically become accessible to employees on the predefined payslip display date.

===== Configuring the Monthly Payslip Display Date in ESS by the HR Admin if displayed dates differ per company =====




  * 1. Click **ESS** – **Settings**

{{:spay:hrmsprocguide:1_ess_settings.png|}}


  * 2. Then click **Payslip displayed date**

{{:spay:hrmsprocguide:2_payslips_displayed_date.png|}}


  * 3. Click the **company** tab,

{{:spay:hrmsprocguide:3_payslips_displayed_date_company.png|}}


  * 4. Choose **company** from the dropdown list

{{:spay:hrmsprocguide:4_payslips_displayed_date_scope_choose_company.png|}}


  * 5. For each pay period of the grid, choose or insert the date in the field **Date to display payslip in ESS / E-payslip**. Note that the grid can be updated on a one-off basis or on a month-to-month prior to the payroll closure.

{{:spay:hrmsprocguide:5_payslips_displayed_date_company_insert_dates.png|}}


  * 6. Click **Save**

{{:spay:hrmsprocguide:6_payslips_displayed_date_choose_company_insert_dates_save_45.png|}}

  * After the monthly payroll closure, the payslips will automatically become accessible to employees on the predefined payslip display date.


===== Configuring the Monthly Payslip Display Date per company in PAYROLL by the PAYROLL ADMIN =====


  * 1. Click **Payroll** – **Settings**

{{:spay:hrmsprocguide:1_payroll_settings.png|}}

 
  * 2. Then click **Payslip Displayed Date by Company**

{{:spay:hrmsprocguide:2_payslip_displayed_date_by_company.png|}}


  * 3. Choose **Company**  from the drop-down list

{{:spay:hrmsprocguide:3_payroll_payslips_displayed_date_choose_company.png|}}


  * 4. For each pay period of the grid, choose or insert the date in the field **Date to display payslip in ESS / E-payslip**

{{:spay:hrmsprocguide:dates.png|}}


  * 5. Click **Save**

{{:spay:hrmsprocguide:payslip_displayed_date_save.png|}}