====== How to view User report with additional criteria ======
===== Grouped by department and analysed by summed periods =====


**In the below illustration, the Payroll User Report displays active employees for the month of January and February 2025 for General Company Ltd, grouped by department and analysed by summed periods.**

** STEP 1 :** Choose or insert the necessary criteria as illustrated below

  * In the **Year/Period** section, select :

  * (A) **Pay year** 2025
  * (B) **Pay period** M1 January and M2 February

  * In the **Company/Dept/Sub-Dept** section, select :

  * (C) **Company** General Co Ltd


{{:spay:hrmsprocguide:1a_2_months.png|}}



  * In the **Employee Status** section, select :

  * (D) **Status** Is active


{{:spay:hrmsprocguide:1d_2_months.png|}}



  * In the **Report options** section, select :

  * (E)	**View by** By department
  * (F)	**Analyse by** By summed periods


{{:spay:hrmsprocguide:1e.png|}}




** STEP 2 :** Click **Preview**



{{:spay:hrmsprocguide:2.png|}}



{{:spay:hrmsprocguide:dernier_rapport_2.png|}}


===== Summary report format, grouped by department and analyzed by grouped periods =====


**In the below illustration, the User Report displays active employees of General Company Ltd for the months of January and February for years 2024 and 2025. The report is presented in summary format, grouped by department and analyzed by grouped periods**

** STEP 1 :** Choose or insert the necessary criteria as illustrated below
  * In the **Year/Period** section, select :
  * (A) **Pay year** 2024
  * (B) **Pay period** M1 January and M2 February
  * (C) **Pay year** 2025
  * (D) **Pay period** M1 January and M2 February
  * In the **Company/Dept/Sub-Dept** section, select :
  * (E)	**Company** General Co Ltd


{{:spay:hrmsprocguide:1a_-_1e.png|}}



  * In the **Employee Status** section, select :
  * (F) **Status** Is active


{{:spay:hrmsprocguide:1f.png|}}



  * In the **Report options** section, select :
  * (G)	**Report View** Summary
  * (H)	**View by** By department
  * (I)	**Analyse by** By grouped periods


{{:spay:hrmsprocguide:1g_-_1i.png|}}




** STEP 2 :**  Click **Preview**


{{:spay:hrmsprocguide:step_2.png|}}


{{:spay:hrmsprocguide:new_report.png|}}

===== Grouped by department, analysed by grouped periods and alternate rows in color =====


**In the below illustration, the User Report displays leavers and new recruits of employee type Staff at Hotel Company Ltd for January, February, and March 2025. The data is grouped by Department and analyzed by Period. The report also uses alternating row colors to enhance readability.**

**STEP 1 :** Choose or insert the necessary criteria as illustrated below
  * In the **Year/Period** section, select :
  * (A) **Pay year** 2025
  * (B) **Pay period** M1 January, M2 February, M3 March
  * In the **Company/Dept/Sub-Dept** section, select :
  * (C) **Company** Hotel Co Ltd


{{:spay:hrmsprocguide:1a_dernier_rapport.png|}}



  * In the **Employee Status** section, select :
  * (D) **Status** Leaver and New recruit
  * (E) Go to **Data filters**, click **Employee Type**, in the employee type criteria list activate **Staff**


{{:spay:hrmsprocguide:1d_-_1e_dernier_rapport.png|}}



  * In the **Report options** section, select :
  * (F)	**View by** By department
  * (G)	**Analyse by** By grouped periods
  * (H)	**Options** Alternate row color


{{:spay:hrmsprocguide:1f_-_1h_dernier_rapport.png|}}



**STEP 2 :** Click **Preview**


{{:spay:hrmsprocguide:step_2_dernier_rapport.png|}}


{{:spay:hrmsprocguide:dernier_rapport_numero_2.png|}}