====== How to view/print a User report ======


  * To view a **User Report**, follow the steps below :

**The illustration below shows how to view/print the User report with the following criteria :**
  * For January 2025
  * View by Company and employee
  * For active employees only
  * Analysed by period
  * Showing employee codes



**__STEP 1__ :** Choose or insert the necessary criteria as illustrated below

  * In the **Year/Period** section, select : 

  * (A) **Pay year** 2025
  * (B) **Pay period** M1 January

  * In the **Company/Dept/Sub-Dept** section, select :
 
  * (C) ** Company** General Co Ltd


{{:spay:hrmsprocguide:1a.png|}}




  * (D) Scroll down to choose or insert the remaining criteria


{{:spay:hrmsprocguide:1d.png|}}




  * In the **Employee Status** section, select :

  * (E) **Status** Is active

  * The report and export options sections remain unchanged


{{:spay:hrmsprocguide:1e_2.png|}}


 

**__STEP 2__ :** Click **Preview**



{{:spay:hrmsprocguide:2_preview.png|}}



** Note :** The report is opened in a new tab 



{{:spay:hrmsprocguide:user_report_2.png|}}




**__STEP 3__ :** To print the **User report**, click **Print**, **Print to PDF** and then **Print**


{{:spay:hrmsprocguide:3_print_-_print_to_pdf.png|}}


{{:spay:hrmsprocguide:3_print_final.png|}}



**__STEP 4__ :** To exit the report, click **Close**


{{:spay:hrmsprocguide:4_close_report_viewer.png|}}