====== How to send payslip via Email  ======
===== Prerequisites =====

  *  **Email Configuration:** Your IT team must configure the email settings before the email functionality can be used.
{{:spay:hrmsprocguide:email_config.png|}}
  *  **Personal Payslip Email :** Employees must have a valid email address recorded in their employee profile to receive payslips by email.
{{:spay:hrmsprocguide:email_prerequisites.png|}}
  *  **Payslip Password:** Before sending payslip by email to employees, the Payroll Admin must generate payslip password. To generate payslip password , refer to the link below:
{{:spay:hrmsprocguide:payslip_password22.png|}}


===== How to send Payslip via Email=====


  *  To Send the Payslip via Email, using the same criteria as illustrated previously, use the steps below

  *  1 Choose or insert the necessary criteria as illustrated below:

  *  In the Year/Period section, select :

  * (A) Pay year **2025**
  * (B) Pay period **M8 August**
  * In the Company/Dept/Sub-Dept section, select :
  * (C) Company **General Co Ltd**

  *  To send the payslip via Email  :

  *  2 Click **Email**
{{:spay:hrmsprocguide:email1.png|}}
  *  Wait until the sending email process is completed.

{{:spay:hrmsprocguide:email_processing_.png|}}
  *  In the below illustration , an email has been sent successfully to one employee. 

{{:spay:hrmsprocguide:email_sent.png|}}
  *  **<fc #ff0000>To ensure email has been sent successfully, refer to the HRMS Mail Monitoring functionality as shown below:</fc>**
{{:spay:hrmsprocguide:email_monitoring.png|}} 
  *  The illustration below shows the payslip as received in the employee's mailbox. The employee must click to open and view the email
{{:spay:hrmsprocguide:mail.box.png|}}

  * 3 The employee must click the attached PDF file to view the payslip. The file is automatically saved to the Downloads folder.
{{:spay:hrmsprocguide:open_3.png|}}
  * 4 Payslip password is required.
{{:spay:hrmsprocguide:password_required.png|}}
  * 5 The Employee must insert Payslip password and click OK
{{:spay:hrmsprocguide:avant_dernier.png|}}
  * 6 The Payslip is displayed as illustrated below.
{{:spay:hrmsprocguide:dernier.png|}}